Trauma Registry

Planned Outage 

The Florida Department of Health is undergoing a planned outage of the Florida Trauma Registry. During this time, we are asking all hospitals to continue to collect data and hold it onsite. The Department anticipates data collection capabilities to be restored soon.

The Department commends the efforts of all Florida hospitals to collect and submit trauma data to ensure optimal care of Florida's severely injured citizens and visitors.

Should you have additional questions, please contact Trauma.Registry@FLhealth.gov or 850-245-4054.

The Florida Trauma Registry collects patient data from the state's verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes.

To be a state-verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury.

The Trauma Registry supports the trauma centers' required activities, including performance improvement, outcomes research, and resource utilization, as well as providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.

Trauma Registry and Data Collection 

The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition.

The current data dictionary is incorporated by reference in Rule 64J-2.006, Florida Administrative Code, as were all previous versions. The Florida Trauma Registry Manual, Data Dictionary, 2017 Edition details the requirements for data collection and submission that are mandatory for all Florida trauma centers.

Patients that are discharged on or after January 1, 2017, will fall under the reporting requirements of the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition. The current registry manual is complaint with the National Trauma Data Bank® and the Trauma Quality Improvement Program (TQIP).

Data collected from Florida trauma centers will be submitted through the Trauma Registry, and can be accessed after appropriate credentialing has occurred. Trauma centers should contact the administrator of their local system for appropriate credentialing.

The initial setup and introductory training presentations for the registry are below for those who may need to revisit initial setup:

• Administrator Training
• Registrar Training

Florida Trauma Registry Manual, Data Dictionary, 2017 Edition, effective January 1, 2017

Acute Care Hospital Participation 

Beginning January 1, 2015, all acute care hospitals will be required to submit data to the registry for trauma cases that are treated within their facility. The registry will be upgraded to allow for acute care hospitals to enter the required information directly or to upload the raw data through the web application.

Required reporting information and the correct format can be accessed through the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition.

Patients that are discharged on or after January 1, 2016, will fall under the reporting requirements of the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition.

Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition, effective January 1, 2016

Acute Care Registry Administrator Access Form

Administrator and Web Training Acute Care

Trauma Registry Rule and Reporting Schedule 

Rule 64J-2, F.A.C., Trauma

Data Request 

Florida’s Trauma Registry data is confidential and exempt from release as a public record pursuant to sections 395.4025(13) and 401.30(4), F.S. The data request must meet Chapter 405, Florida Statutes, designed to advance medical research or medical education for the purpose of reducing morbidity or mortality.

• Trauma Registry Application - DUA

The Florida Department of Health is dedicated to providing excellent customer service. For information on the Florida's trauma data systems, please contact the Trauma Registry.

For technical assistance regarding the Florida Trauma Registry and related reporting and data collection issues, please call 800-226-1911 (toll-free).

Contact 

For more information, please contact the Trauma Registry at:

Florida Department of Health
Division of Emergency Preparedness and Community Support
Trauma Section
4052 Bald Cypress Way, Bin A-22
Tallahassee, FL 32399-1738

850-245-4440
Fax: 850-488-2512
Trauma.Registry@FLhealth.gov