The Health Management System (HMS)

Vendor Name: The Florida Department of Health

Product Name: The Florida Department of Health, Health Management System (HMS)

Product Version: Version 2015

Date Certified: June 26, 2019

Certification ID: 15.05.05.1498.FDOH.01.00.1.190626

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Multi Factor Authentication (MFA)

The Florida Department of Health is a user of Microsoft’s Office365 line of products and Azure Active Directory (AD) Premium 2. Multi-factor Authentication is built into Microsoft Office365 and Azure AD.

• Azure AD Premium P1 provides features such as identity management, access management, administration of dynamic groups, and Microsoft Identity Manager.
• Azure AD Premium P2 includes all of the features of Azure AD Premium P1 – plus a few more useful capabilities, such as Identity Protection and Privileged Identity Management (PIM).

Accessing the EHR application from outside of the FDOH network will initiate MFA authentication. If the multi-factor authentication request is not approved, access to the network is denied. FDOH does not allow variation among user roles for authentication purposes.

“This Health IT Module is compliant with the ONC Certification Criteria for Health IT and has been certified by an ONC-ACB in accordance with the applicable certification criteria adopted by the Secretary of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services.”

• 170.315(a)(5) Demographics
• 170.315(a)(12) Family Health History
• 170.315(a)(14) Implantable Device List
• 170.315(a)(9) Clinical Decision Support
• 170.315(b)(2) Clinical Information Reconciliation and Incorporation
• 170.315 (b)(10) Electronic health information export
• 170.315(d)(1) Authentication, Access Control, and Authorization
• 170.315(d)(2) Auditable Events and Tamper-Resistance
• 170.315(d)(3) Audit Report(s)
• 170.315(d)(4) Amendments
• 170.315(d)(5) Automatic Access Time-Out
• 170.315(d)(6) Emergency Access
• 170.315(d)(7) End-user Device Encryption
• 170.315(d)(8) Integrity
• 170 315(d)(10) Auditing Actions on Health Information
• 170.315(d)(12) Encrypt Authentication Credentials
• 170.315(d)(13) Multi-factor Authentication
• 170.315(b)(1) Transitions of Care
• 170.315(f)(1) Transmission to Immunization Registries
• 170 315(g)(6) Consolidated CDA Creation Performance
• 170.315(g)(3) Safety Enhanced Design
• 170.315(g)(4) Quality management system
• 170 315(g)(5) Accessibility-centered Design

Additional Products Needed:

• The HMS requires the following additional software to demonstrate compliance with certification criteria adopted by the Secretary:

In addition:

• The HMS has not been tested and certified for any clinical quality measures. 
• There are no types of costs that users are required to pay to implement or use the HMS’ capabilities, whether to meet meaningful use objectives and measures or to achieve any other use within the scope of the HMS' certification.

The Florida Department of Health, Health Management System (HMS) supplies Electronic Health Information (EHI) in compliance with §170.315(b)(10) Electronic health information export. 

export format 

• HMS EHI Export uses the export format - Portable Document Format (PDF).   
• As an electronic, computable, and human-readable format, no interpretation of the EHI is necessary. 

export content 

• EHI export contains all EHI available that the HMS produces and electronically manages. 
• As the scope of EHI managed by HMS expands, the EHI scope will grow in order to ensure that all EHI available is included. 

This information is provided with all EHI exports as well as at: https://www.floridahealth.gov/about/state-and-community-health-assessment/health-management-system/index.html