VFC Frequently Asked Questions

• What are the correct procedures for storing vaccines?
• Which children are eligible for VFC Program vaccine?
• When does the VFC Program resupply vaccines?
• How can I make sure I have the correct amount of VFC Program vaccine on hand?
• What information must be included in the child's medical record for each immunization?

1. What are the correct procedures for storing vaccines?

Vaccines should be stored in temperature-monitored, alarm-equipped, stand-alone refrigerators and stand-alone freezers. The refrigerator units should maintain temperatures between 36° and 46°F (2° and 8°C). The stand-alone freezer should maintain an average temperature of 5°F (-15°C) or colder. The Florida Vaccines for Children (VFC) Program will not approve dormitory-style refrigerators for VFC Program vaccine storage.

Keep a certified calibrated thermometer in both the refrigerator and freezer, and check the temperatures twice a day. Record the temperatures on a log mounted on the door. Keep the VFC Progam vaccine supply separate from other clinic vaccines.

• Vaccine Storage Practices

2. Which children are eligible for VFC Program vaccine?

Children from birth through 18 years of age who meet one of the following criteria:

• Are enrolled in Medicaid (including Medipass and Medicaid HMOs).
• Have no health insurance.
• Have health insurance that does not cover immunizations.
• Are American Indian or Alaskan Native.

3. When does the VFC Program resupply vaccines?

Providers report vaccine usage and inventories to the VFC Program based on their designated reporting schedule. The VFC Program replaces the vaccines the provider used. Providers submit the Vaccine Report Form in Florida SHOTS™ during their ordering cycle.

4. How can I make sure I have the correct amount of VFC Program vaccine on hand?

The vaccine replacement system works very well for most offices. Let us know if your office is experiencing rapid growth, if you are doing extra outreach clinics, or you want to have extra vaccines on hand for school physicals. Complete the Additional Information Form, to request a specific number of doses for the next order. We have sufficient quantities of vaccines on hand, and the provider's office should never be without the vaccines needed for VFC-eligible children.

5. What information must be included in the child's medical record for each immunization?

See the Vaccine Administration Record and Uniform Vaccine Record available in the VFC Provider Handbook for information to be included in the child’s medical record.

Use the VFC Usage Worksheet to record the children's VFC eligibility status and to account for the doses administered to children.

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